Administrative Assistant - Lab

DESOTEC is an international environmental services company that helps protect the planet with sustainable mobile filtration solutions for the purification of liquids and gases.   

• Your first task? Get to know Microsoft Dynamics inside and out. Using this system, your responsibilities will include:
  • Creating and tracking purchase requisitions
  • Tracking cases from both customers and internal requesters. This ranges from recording samples in Dynamics and creating the appropriate analysis sheets for the lab technicians to verifying that all requests are clear and accurate.
    
    
• You are the main point of contact for external laboratories:
  • You arrange collections, register analysis requests in their ERP system, and ensure results reach the right person.
  • For each analysis or project, you carefully select the most suitable partner so we can always rely on top quality and an optimal approach.
    
    
• You are a vital link in our team:
  From the lab to Water Management and from Sales to SHEQ (Safety – Health – Environment & Quality): you make sure everyone has the right information. Missing something? You proactively chase it down and ensure everything is processed correctly and ends up in the right place.
  
  
• Logistics? That runs smoothly thanks to you. You keep track of inventory, make sure deliveries arrive where they should, and ensure samples and packages reach their destination quickly and accurately.
  
  
• You also support the Lab Manager where needed, so everything in the lab runs like clockwork.

• You hold a Bachelor’s degree in an administrative field or have equivalent experience.
• You’re naturally driven and hands-on, and you handle changing priorities with ease.
• Accuracy is your middle name — you take pride in flawless administration.
• You communicate fluently in Dutch and English (both spoken and written). Knowledge of French is a plus.
• You have solid MS Office skills (especially Excel and Word).
• You’re a team player who also enjoys working independently.

Let’s be honest: you’re in for a treat when you join us as an Administrative Assistant – Lab. Not only will you have a varied role where boredom is never an option and days fly by, but you’ll also join a fantastic, driven team of 10 lab technicians. They’re always up for our many after-work events and know that hard work goes hand in hand with a healthy dose of fun.

It goes without saying that you get a lot in return in exchange for your unbridled dedication and enthusiasm:

• A competitive salary – We guarantee you a (more than) competitive base salary, depending on your experience.
• Fringe benefits – To optimize your salary package, you can count on meal vouchers, group and hospitalization insurance (AG Insurance), a non-recurrent CAO90 bonus, two annual gross bonuses, and the option for bicycle leasing after 6 months of service.
• Discounts through partnerships – Through Benefits at Work you get discounts at Center Parcs, Zalando, bol.com , Krëfel, Decathlon and many more.
• Work-life-balance / hybrid working – You work during flexible hours and get the freedom to spend one day a week in your home office after a training period.
• Time off to schedule freely – At DESOTEC there is no collective closure. You enjoy 29 paid vacation days and have the freedom to take 10 unpaid vacation days on top of that. This way you can increase your number of vacation days to 39 days!
• Personal & professional growth – You will have every opportunity to immerse yourself in your new role, but also to grow personally and professionally through an extensive range of training courses.
• Structured onboarding – We prepare a tailored onboarding plan for every new starter, ensuring a smooth integration into your team, tools, and DESOTEC’s mission from day one.
• Stay active & social – As an employee with a permanent contract, you can enjoy one free group sport lesson/activity per week at the Vision 21 gym in Roeselare, including activities like boxing, pilates, spinning, padel and more.
• Fun and relaxation – You will regularly be invited to one of the many afterworks and other fun activities. Each team also gets a team building budget – it's up to you how you spend it!